Privacy Policy

Effective Date: October, 2025 - Affirming Psychological Services - Irvine, California

Affirming Psychological Services (“we,” “our,” or “us”) is committed to protecting your privacy and the confidentiality of your personal information. This Privacy Policy explains how we collect, use, disclose, and protect the information obtained through our website (www.affirmingpsychologicalservices.com) and related online services (collectively, the “Site”).

By using this Site, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the Site immediately.

1. Information We Collect

We may collect both personal and non-personal information from you, including:

Personal Information: Name, phone number, email address, mailing address, or any other information you voluntarily provide through contact forms, appointment requests, or email communications.
Protected Health Information (PHI): If you are an existing or prospective client and submit information related to your health or mental health, this may constitute PHI under the Health Insurance Portability and Accountability Act (“HIPAA”). PHI is protected and used only in accordance with our Notice of Privacy Practices, which will be provided to all clients at the start of services.
Automatically Collected Information: IP address, browser type, operating system, referring URLs, pages viewed, and access times, which may be collected through cookies, analytics tools, or similar technologies for the purpose of website performance and security.

2. How We Use Your Information

We use the information collected to:

Respond to your inquiries or appointment requests
Communicate with you about scheduling, billing, or services
Maintain and improve the functionality and security of our Site
Comply with legal, regulatory, and ethical obligations
Prevent fraud or misuse of our systems

We do not sell, trade, or rent personal information to any third parties.

3. Disclosure of Information

We may disclose information as permitted or required by law, including:

To our business associates who perform services on our behalf (e.g., secure telehealth platforms, billing systems, or electronic health record providers), provided they are bound by HIPAA-compliant agreements
When required to comply with a court order, law, or legal process
To protect the rights, property, or safety of Affirming Psychological Services, our clients, or others
To law enforcement or regulatory bodies, but only when legally mandated

We do not disclose any client information for marketing purposes.

4. Cookies and Analytics

Our Site may use cookies and similar technologies to enhance user experience and analyze website traffic. Cookies do not collect personally identifiable information unless you voluntarily submit such information through a form.

We may use third-party analytics services such as Google Analytics. These services use cookies to collect non-identifying data about website traffic. You can control or delete cookies in your browser settings.

5. Data Security

We take reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction.

While we use HIPAA-compliant platforms for client communications and health data, please note that email and contact forms submitted through the Site may not be fully secure. Do not include sensitive health information in non-encrypted messages or forms.

6. Links to Other Websites

Our Site may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those external sites. Please review the privacy policies of any linked websites before providing personal information.

7. Your Rights and Choices

You have the right to:

Request access to or correction of your personal information
Withdraw consent to be contacted
Request deletion of non-clinical data you have provided through the Site

If you are a therapy client, your rights regarding your health information are governed by HIPAA and outlined in our Notice of Privacy Practices.

8. Children’s Privacy

This Site is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children without verified parental consent.

9. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The revised version will be posted on this page with a new effective date.

10. Contact Information

If you have questions about this Privacy Policy or how your information is handled, please contact:

Affirming Psychological Services
Attention: Privacy Officer
Irvine, California
Email: info@AffirmingPsychologicalServices.com
Phone: (949) 438-3344